Almost every provider of swimming lessons does some form of swimming program for schools. Managing a program for a school is a herculean task for any facility. Leading facilities are gearing up for more and more school programs as it provides a continuous stream of revenue, helps the community and more importantly, many facilities see them as a great source of lead generation. Since the government is considering making swimming mandatory for all children, it is important for facilities to gear up on improving their processes for managing school swim programs.
During our regular interaction with the aquatic directors and swimming instructors across several centres of all sizes who are happy users of SwimDesk (our leading swim management & retention software), we found that managing a swimming program for schools is very different than the after-school operationally. Hence, we set out to build a product geared towards easing the workload and time taken to manage a school based program.
Here is how we help manage the 4 different stages and the 7 steps involved in managing a school program:
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Student RegistrationsSchools send out student names as an excel sheet or the facility has to deal with a pile of forms – a data entry nightmare.Online registration form or Excel upload
Level based Class AllocationTry to guess the number of specific levels and where to allocate studentsView “recommended level” based on parent survey Assign students to class in less than 10 mins.
TrackingMarking attendance, skills and assessing students at end of term and collating info on paperTrack Attendance & Skills, Assess- paperless.
Stages | Steps | The Old Way | The SwimDesk Way |
Register | Scheduling Sessions | The age old method of registering the school info and scheduling for sessions in a register/excel. | Online Sessions Scheduler |
Plan | Planning the Sessions | Classes have to be created based on mostly guessing based on the age of students | View Student Level Distribution panel Create classes in less than 10 mins. |
Start | The D-Day management | Super Chaotic. It involves assessing the students, re-assigning classes, guiding the teachers to their respective areas and classes. | View & manage Student, Class info for every Session. Reassign/ move entire class to new level with click of button |
End | Program Completion | Tedious task of writing the names on 5000+ certificates a year. Little information captured and collated within the program, hence minimal reporting, feedback and analytics. | Print certificate with name, level & skills on a template provided by facility with a click of a button. In-depth reporting. |
SwimDesk is cloud software which works on any device – phone, tablet or computer. For more information, please Call: 1 300 181 665 or Email: info@greenedesk.com